Category Archives: wedding venue tour

30 Wedding Venue Tour Questions You Need to Ask

wedding couple dancing at wedding venueDuring a wedding venue tour, it’s easy to get caught up in the beauty—so much so that you forget to ask about all those pesky practical details! However, those practical details are incredibly important to planning and pulling off the day of your dreams. (Just as important as actually seeing the venue. Never book a wedding venue without scheduling a tour. Sometimes online photos can be deceiving.)

While you’re absorbing and taking in all those beautiful details on your wedding tour, make sure you ask these questions and discuss the details that can make or break your wedding day.

Parking/Location
  • Is there nearby parking? How many guests can park in the lot/structure?
  • How far do my guests need to walk? Is there a shuttle?
  • What is the cost? (Tip: include parking costs in communications sent to your guests prior to your wedding day.)
  • Are there any hotels in the area?
  • Is there a public transit stop nearby? How far?
Spaces & Staff
  • How many guests can your wedding venue accommodate? (Tip: have an estimated guest count before touring venues to ensure the venues are not too big and not too small.)
  • Is your venue handicap-accessible? Are there any stairs my guests need to climb?
  • Is there a dressing area for me and my attendants?
  • Is the dressing room secure so we can store valuable items?
  • Will there be a staff member on-site during my wedding? Who can I contact if I have any questions or problems?
  • Can I see the restrooms? Who is in charge of monitoring and restocking the restrooms on our wedding day?
Ceremony site
  • Is there space for my ceremony?
  • If so, do my guests have to wait while the ceremony site is taken down?
  • If the site is outside, what is plan B in case of bad weather?
Entertainment Needs
  • Have other DJs/bands played here?
  • Is there anything I need to pass on to my entertainer about your system?
Planning
  • Can I bring in my own caterer or do I have to choose from a list or preferred vendors?
  • Who do I contact about planning details? What is the best way to contact you?
  • When does the contract need to be signed?
  • What is your cancellation policy?
  • Are there any deadlines I need to meet?
  • Do you offer event planning services? Can you assist me with some or all of the planning?

What should I look for in my wedding venue tour?

wedding venue Milwaukee WI

There are a lot of emotions that wash over you when you visit a wedding venue. Awe. Satisfied. That sweet feeling of finding the “one.” This is the backdrop for your wedding day, after all. This is also a decision that shouldn’t be dictated solely by emotion.

Your wedding venue is more than a beautiful backdrop. It’s also a logistical and practical investment that both you and your guests appreciate. No one wants to be trekking for miles because there’s no nearby parking in their best shoes. Or cramped because the venue isn’t big enough to hold all the guests that were invited. Your attendants certainly don’t want to be locking their valuables in the trunk or changing in their car. The list of wedding venue faux pas can go on and on…which is why it makes cents (literally) to pay attention to more than just aesthetics during your wedding venue tour.

Space

Like the old fairy tale, the right wedding venue is not too big and not too small. For that reason, come up with a tentative guest list count (use these wedding guest list tips) before you contact a wedding venue. Ask every wedding venue how many guests they can accommodate and make sure that every space in the venue (i.e. bar, dance floor, foyer) looks like just the right size.

Rooms

Just as important as adequate wedding venue square footage is the right wedding spaces. Ask your wedding venue about rooms you need for your big day, such as a dance floor, (large) room for changing, a secure area for your belongings, catering space, and restrooms (yes, for your guests’ sake, you even have to visit the restrooms).

Ceremony site

If you need a wedding ceremony site, look for the perfect location for that as well. Use one note of caution, however; if the wedding ceremony site is outside, look for a indoor Plan B site just in case there is inclement weather (or extreme temperatures) on your big day (this is Wisconsin, our temps can be unpredictable!).

Photo opportunities

bride and groom on steps of elegant historic wedding venueYou don’t have to be a pro to look for unique wedding photo opportunities. Keep an eye out for areas that would look terrific in your wedding album—but still give your wedding photographer the liberty to find (and take!) great photos. Look around for unique architectural details, such as stained glass windows, beautiful doorways, and a unique entrance.

Parking (please!)

While you can get dropped off on your big day, not all your guests have that same option. Ask to see the venue’s options for parking—and make sure that it is as close as the staff member says. “Yes, it’s just around the corner” just won’t cut it. Once you have verified parking, make sure that it’s not going to cost your guests an arm and a leg. If there is a small fee, let your guests know by adding the information to your wedding invite and website.

Entertainment Needs

If you want your wedding entertainment to be a big hit, make sure the venue has the electrical system that fits your band or DJ’s needs (and any uplighting they offer). You might feel like you don’t have the expertise even if you did see the outlets or electrical panel; in that case, ask the venue staff if they have had bands, DJs, and lighting at the venue in the past.

Access (for everyone)

Many wedding venues were built in a time or for a function (such as barns) that didn’t suit the needs of people with mobility issues. Ask if the wedding venue is handicap accessible (especially if there are a lot of stairs) and if you can see the alternative entrances. This simple step ensures that all of your guests can attend and enjoy themselves or if you need to make arrangements that can assist those guests. ALL of your guests’ll appreciate your due diligence.