Category Archives: wedding planning tips

7 Ways to Minimize the Wedding Planning Drama

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wedding figures for top of cake after wedding budget planningWedding planning can bring out the worst in anyone (anyone!). We’re not sure what it is that stirs up the emotions; if it’s the budget, stress, or just the enormity of the occasion (or a combination of all three), somehow wedding planning can bring out hurt feelings, heated exchanges, and its fair share of anger. As event planners who assist couples with wedding planning, we’ve seen the tears and heard the tales. Unfortunately, some couples can’t seem to avoid the family and friend drama that accompanies wedding planning. However, there are ways to keep the drama minimal so you can plan and enjoy the process (and the actual day!).

Have the necessary conversations early.

To make sure you are on the same page, start having those necessary conversations early—especially with your fiance so you are in agreement on the big details! Don’t avoid discussions (even the difficult ones) with family and friends who are vested in your big day. Talk to family members who have expressed an interest in helping out (financially or otherwise). Ask what their expectations are, such as the budget for the item they are offering to pay for or the deadline for a task they are helping with. Likewise, be open about major decisions, like who is walking you down the aisle, the number of guests they can add to the list, or the names listed on the invitation. A simple conversation can minimize angst later—and (hopefully) keep you on good terms until your big day.

Organize, organize, organize.

It’s normal to feel overwhelmed; realize that same feeling can lead to negative reactions when you are in the middle of wedding planning. Use a wedding planning checklist or app to help keep you on track during the process and organize all documents in one place so you can easily find vendor names and contact information when needed (use these other tips for organized wedding planning to keep on top of it all). If it all gets to be too much, don’t hesitate to hire a wedding planner.

De-stress.

Unfortunately, stress and wedding planning seem to go hand in hand. Throughout the wedding planning process, step away from it all to de-stress. Have special nights out with your fiancé to reconnect, and designated nights with friends to relax. (We’ve listed a few local wedding planning de-stressing activities here.) When you take a day or night to de-stress, try (it can be really hard!) to not talk about wedding planning.

Unplug.

Electronics are a necessary part of daily living, but they can also add to the stress—especially when everyone is continuously contacting you about the wedding! Take some time to unplug, whether it’s at the spa, concert, or for a weekend of camping. Come back from your “unplugged” time refreshed and ready to tackle the next wedding planning task.

Don’t be afraid to consult the experts.

It’s natural to receive A LOT of advice during wedding planning. We mean A LOT. Everyone has an opinion, and they’re not afraid to voice it. “Go here….” “Are you sure you want to do that…” “We did….” All the advice can make you want to scream (or elope!). Be patient with the advice; it’s part of the process. Remember, also, that all that advice, however well-meaning as it is, may not be correct. Don’t hesitate to contact the professionals for recommendations and advice. (Use these tips for hiring reliable, professional vendors.) You hired your wedding venue coordinator, DJ, caterer, and photographer for a good reason; don’t be afraid to lean on their expertise.

Make it a team effort.

If you need help, ask for it. Remember, though, to be realistic about it! Your best friend probably can’t get that huge task done in a weekend, and your friends may not produce Pinterest-worthy DIY projects. If you do trust a friend or family member with a huge wedding planning task, be clear about the deadlines and expectations. If you don’t think that person can meet either of those, bring in the professionals so you don’t end up with hurt feelings and angry texts.

Keep the lines of communication open.

As you schedule and make plans, send out communications about the plans to everyone so no one feels left out. Send out wedding schedules to the whole wedding party. If you do have a detail that might miff family members, make sure you and your fiancé are on the same page to avoid bickering and family drama.

Tips from the Pros: 15 Tips (and Tricks!) that’ll Kick Start Your Wedding Planning

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newlyweds cutting white wedding cake at wedding venue with bloomsWhen you’re engaged, it can seem like everyone’s a wedding planning expert. From the day you announce your engagement, it can seem like everyone has some advice about your wedding venue, dinner, flowers…

We’ve guided a lot of couples through wedding planning over the years, and we know the process can be overwhelming. That’s why we’ve put some of our top tips (and tricks!) into a list that you can use as you plan your special day.

Wedding Venue

Wedding Budget

Wedding Vendors

Get Organized: Wedding Planning Tips that Keep You on Top of Things

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bride and groom dancing at summer wedding reception in beautiful wedding venueStress free and wedding planning. Believe or not, these two concepts can go together (like PB & J!) if you take an organized approach to planning your special day.  Even the simplest affairs can be a big (and sometimes overwhelming) wedding planning task, but easier if you take these wedding planning tips from our pros (literally professional event planners) to heart.

Don’t procrastinate.

We clearly remember the story: within minutes of her engagement, our friend’s mother started pressuring her to start planning her day.  All our friend wanted to do was enjoy being engaged, and she didn’t take it well.

When starting wedding planning—and throughout the wedding planning process—you have to take the same approach: enjoy being engaged but don’t wait too long to tackle your list of wedding planning to-do’s.  Mark items off the list as soon as you can so you know you have all your bases covered.

Use a checklist and a system.

Whether you prefer to use a paper or electronic system of wedding planning, make sure you lay it all out at the beginning of the process.  Use a wedding checklist for the whole process, and make sure you break down each task, like finding a wedding venue.  Booking a wedding venue is a task on your list, but comes with a whole sub-checklist such as identifying your venue needs (more info on choosing the right venue here), vetting each wedding venue (ask them this full list of questions), and setting appointments to see each wedding venue.

Make it a friends and family affair—but set deadlines.

You shouldn’t have to shoulder the endless list of wedding planning tasks alone.  Feel free to delegate items on your wedding planning checklist to your fiance, friends, and family (at least those who have offered to help) BUT set deadlines.  Use alarms on your phone, an electronic organizer, or an app to make sure you can manage all your wedding planning deadlines (i.e. when to submit your guest list, follow up with wedding entertainers, etc.).  Follow up with your family and friends when each deadline comes up (without being obsessive or a huge pain in the you-know-what).  You don’t want to find out about all the tasks that haven’t been done later and have to scramble to book last-minute vendors.

If you’re worried the wedding planning checklist is too long, and you (and your family and friends) won’t have enough time to meet all those deadlines, add an on-site event planner to your list of wedding venue must-haves.  An on-site planner can help you coordinate all the details of your big day and is intimately familiar with your venue so you get a beautiful result.

Be smart about DIY.

We all want to save money on our wedding, but be realistic about the amount of time you have to devote to do-it-yourself projects.  Sometimes the cost of your time (and sanity) outweighs the benefits of the money you save.  When delegating tasks, be smart about deciding what you should take on as a DIY project and what you should outsource.

Take time for yourself.

Wedding planning takes a lot of time, so allocate accordingly: plan to spend at a least a day a week for wedding planning and an occasional day of fun to counteract all your efforts.  Head to the spa, plan a night out with your fiance, enjoy a day with your friends—whatever you need so you have some time where you’re not worried about wedding planning. If you’re organized, it should be easy to pick up where you left off.