Category Archives: wedding planners milwaukee wi

7 Tricks for Organizing Your Wedding Planning

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beautiful wedding day after couple organizes wedding planningPlanning your special day comes with a whole list of wedding planning tasks, all of which can leave couples asking, “How am I going to get it all done?” The answer is organizing your wedding planning, though getting the process of setting every detail of your large, formal or small, intimate wedding may not feel as obvious (plus it can be slightly overwhelming!)

Fortunately, wedding planning doesn’t have to feel like navigating through a maze—or make you as crazy—if you use these tricks that organize your wedding planning. As an added bonus, organized wedding planning also can make you feel on top of things and perfectly okay about taking an occasional break.

Trick #1: Hire a wedding planner (even a part-time one).

The first wedding planning tips that definitely helps with organization—and sanity—is to hire a wedding planner. Every couple’s needs are different. Some couples want a part-time wedding planner that can assist with a few key details. Others need a full-service wedding planner that can manage every detail.

Both options give you the chance to give input and plan as much—or as little—as you want. When selecting a wedding planner, consider hiring a professional that is intimately familiar with your wedding venue, which gives them an edge planning your big day. (And gives you the chance to actually enjoy the planning!)

Trick #2: Find the right apps.

If you’re a couple that prefers phones and computers, it’s time to search for the best wedding planning apps. Ideally, those apps should have a wedding planning checklist and wedding budget calculator. A good wedding planning checklist app should help you track deadlines and details. The wedding budget calculators help allocate funds and keep you within budget so you still have money throughout the process. (Tip: even if you use a wedding app, still have a paper with the contact information for each vendor just in case your phone or tablet goes down on your big day.)

Trick #3: Use the binder method.

Even in the digital age, traditional wedding planning binders are still a common choice for engaged couples. The paper binder is convenient and easy-to-access for busy couples. Every wedding planning binder should have a wedding planning checklist, budget calculator, wedding venue staff contact information (and any other forms), vendor information, payment envelopes (for passing out cash payments on the wedding day), and anything else needed for your big day.

Trick #4: Make the process visual.

If you want to take color-coded wedding planning to another level, take a large bulletin board or wall calendar and use post-its to mark all the deadlines and meetings. For a smaller organizational tool, enjoy the task of color-coding a small paper planner. All that color-coding makes the process visual and easy to break down into easy-to-tackle pieces.

Trick #5: Create an e-mail address just for wedding planning.

Crowded e-mail addresses can make wedding planning e-mails hard to spot. To avoid trying to sift through a million e-mails trying to find “that one e-mail,” create an e-mail just for wedding planning. A wedding e-mail also makes it possible for you to step away and take a break (if you can ignore the urge to open the inbox!)

Trick #6: Delegate.

If you have friends or family that have offered to help, it’s completely acceptable to take them up on their offer to help with wedding planning. You should proceed with caution; many couples have had issues with a friend or family member who didn’t follow through or tried to plan it their way. Instead, make sure you set deadlines and regular check-ins to ensure that every detail is planned the way you want it.

Trick #7: Take breaks.

De-stressing may not help with organizing your wedding planning , but it definitely helps to keep couples sane! (Use this list of de-stressing ideas for enjoying some downtime.) Schedule regular dates with your fiancé (with no talk about the wedding) and outings. Enjoy yourself—and enjoy planning your big day.

6 BIG Wedding Planner Myths Explained

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wedding reception planned by venue wedding planner

Wedding planning has a reputation for being overwhelming—and deservedly so. There are so many wedding planning details to coordinate, and so little time. A wedding planner can be a great addition to a wedding planning team (especially when time and a lack of expertise are the problem!), but many couples hesitate because they believe some of the most common myths about hiring a wedding planner.

Admittedly, some wedding planners fit the stereotypical mold. They only cater to the rich and famous. As event planners ourselves, though, we are here to tell you that not all wedding planners fit that one-size-fits-all mold. That’s why we’re going to shed some light on some particularly erroneous wedding myths.

Myth: Wedding planners are only available to plan the entire wedding.

Couples who want control, this explanation is aimed at you. Wedding planners can plan as much—or as little—as wanted and needed. If you want to take the reigns over some aspects, make sure that there is an open line of communication and clear deadlines set.

For couples who want to use a certain vendor, select a wedding venue with an open vendor policy; this policy allows couples to use any vendor they prefer (instead of choosing required vendors off a list-more information on choosing vendors can be found here).

Myth: It’s too expensive to hire a wedding planner.

They say time is money, and that phrase is never more true than when wedding planning. Many couples believe that do-it-yourself wedding projects are always cheaper; the reality is that this misperception is not always true.

The phrase also applies to wedding planners. The value of the wedding planner is in their expertise and time-saving skills. Wedding planners can save couples time, allowing them to meet their professional and personal obligations.

Myth: Wedding planners only work with couples with huge budgets.

Unlike the wedding planners on television, not all wedding planners only cater to the rich and famous. Wedding planners are available for busy couples with budgets of all sizes, and can be an enormous help when coordinating vendors and wedding details.

Myth: My friends are just as good as a wedding planner.

We’re not disputing that your friends have “mad” skills. It can be awesome to have friends who can help with do-it-yourself projects and de-stressing (we’ve put down a few suggestions for local de-stressing ideas here). However, relying on friends for wedding planning can also be a huge mistake with a high degree of risk.

As well-meaning as your friends are, many times you’ll find that they want to plan their wedding (not yours!) which can lead to an unpleasant exchange (or many unpleasant encounters). Unless your friends are professionals, using them to plan your wedding can lead to missed deadlines and no back-ups to fill in during an emergency. A wedding planner has the expertise to select the right local vendors and handle any last-minute problems that might come up.

Myth: Wedding planners don’t listen to couples’ preferences.

It’s a wedding planner’s job to plan a wedding as unique as the couple. Select your wedding planner carefully; look for an experienced planner who can turn your vision into reality. If you want a planner that is familiar with your venue, hire the venue wedding planner. A venue wedding planner is intimately familiar with your wedding reception space (and ceremony, if you choose a venue with space for both) and local vendors in all price ranges and styles.

Myth: I can’t use my favorite vendor if I hire a wedding planner.

A wedding planner may take over wedding planning, but that doesn’t mean you can’t have your favorite caterer, photographer, florist, or videographer. If you have a favorite vendor, tell your planner your preference as soon as possible so they can choose a vendor that allows your preference. At some venues, couples have to choose from a required list of vendors. Venues with an open-vendor policy allow any reputable vendor to come into their facility.