Category Archives: organize wedding planning

7 Tricks for Organizing Your Wedding Planning

beautiful wedding day after couple organizes wedding planningPlanning your special day comes with a whole list of wedding planning tasks, all of which can leave couples asking, “How am I going to get it all done?” The answer is organizing your wedding planning, though getting the process of setting every detail of your large, formal or small, intimate wedding may not feel as obvious (plus it can be slightly overwhelming!)

Fortunately, wedding planning doesn’t have to feel like navigating through a maze—or make you as crazy—if you use these tricks that organize your wedding planning. As an added bonus, organized wedding planning also can make you feel on top of things and perfectly okay about taking an occasional break.

Trick #1: Hire a wedding planner (even a part-time one).

The first wedding planning tips that definitely helps with organization—and sanity—is to hire a wedding planner. Every couple’s needs are different. Some couples want a part-time wedding planner that can assist with a few key details. Others need a full-service wedding planner that can manage every detail.

Both options give you the chance to give input and plan as much—or as little—as you want. When selecting a wedding planner, consider hiring a professional that is intimately familiar with your wedding venue, which gives them an edge planning your big day. (And gives you the chance to actually enjoy the planning!)

Trick #2: Find the right apps.

If you’re a couple that prefers phones and computers, it’s time to search for the best wedding planning apps. Ideally, those apps should have a wedding planning checklist and wedding budget calculator. A good wedding planning checklist app should help you track deadlines and details. The wedding budget calculators help allocate funds and keep you within budget so you still have money throughout the process. (Tip: even if you use a wedding app, still have a paper with the contact information for each vendor just in case your phone or tablet goes down on your big day.)

Trick #3: Use the binder method.

Even in the digital age, traditional wedding planning binders are still a common choice for engaged couples. The paper binder is convenient and easy-to-access for busy couples. Every wedding planning binder should have a wedding planning checklist, budget calculator, wedding venue staff contact information (and any other forms), vendor information, payment envelopes (for passing out cash payments on the wedding day), and anything else needed for your big day.

Trick #4: Make the process visual.

If you want to take color-coded wedding planning to another level, take a large bulletin board or wall calendar and use post-its to mark all the deadlines and meetings. For a smaller organizational tool, enjoy the task of color-coding a small paper planner. All that color-coding makes the process visual and easy to break down into easy-to-tackle pieces.

Trick #5: Create an e-mail address just for wedding planning.

Crowded e-mail addresses can make wedding planning e-mails hard to spot. To avoid trying to sift through a million e-mails trying to find “that one e-mail,” create an e-mail just for wedding planning. A wedding e-mail also makes it possible for you to step away and take a break (if you can ignore the urge to open the inbox!)

Trick #6: Delegate.

If you have friends or family that have offered to help, it’s completely acceptable to take them up on their offer to help with wedding planning. You should proceed with caution; many couples have had issues with a friend or family member who didn’t follow through or tried to plan it their way. Instead, make sure you set deadlines and regular check-ins to ensure that every detail is planned the way you want it.

Trick #7: Take breaks.

De-stressing may not help with organizing your wedding planning , but it definitely helps to keep couples sane! (Use this list of de-stressing ideas for enjoying some downtime.) Schedule regular dates with your fiancé (with no talk about the wedding) and outings. Enjoy yourself—and enjoy planning your big day.

Get Organized: Wedding Planning Tips that Keep You on Top of Things

bride and groom dancing at summer wedding reception in beautiful wedding venueStress free and wedding planning. Believe or not, these two concepts can go together (like PB & J!) if you take an organized approach to planning your special day.  Even the simplest affairs can be a big (and sometimes overwhelming) wedding planning task, but easier if you take these wedding planning tips from our pros (literally professional event planners) to heart.

Don’t procrastinate.

We clearly remember the story: within minutes of her engagement, our friend’s mother started pressuring her to start planning her day.  All our friend wanted to do was enjoy being engaged, and she didn’t take it well.

When starting wedding planning—and throughout the wedding planning process—you have to take the same approach: enjoy being engaged but don’t wait too long to tackle your list of wedding planning to-do’s.  Mark items off the list as soon as you can so you know you have all your bases covered.

Use a checklist and a system.

Whether you prefer to use a paper or electronic system of wedding planning, make sure you lay it all out at the beginning of the process.  Use a wedding checklist for the whole process, and make sure you break down each task, like finding a wedding venue.  Booking a wedding venue is a task on your list, but comes with a whole sub-checklist such as identifying your venue needs (more info on choosing the right venue here), vetting each wedding venue (ask them this full list of questions), and setting appointments to see each wedding venue.

Make it a friends and family affair—but set deadlines.

You shouldn’t have to shoulder the endless list of wedding planning tasks alone.  Feel free to delegate items on your wedding planning checklist to your fiance, friends, and family (at least those who have offered to help) BUT set deadlines.  Use alarms on your phone, an electronic organizer, or an app to make sure you can manage all your wedding planning deadlines (i.e. when to submit your guest list, follow up with wedding entertainers, etc.).  Follow up with your family and friends when each deadline comes up (without being obsessive or a huge pain in the you-know-what).  You don’t want to find out about all the tasks that haven’t been done later and have to scramble to book last-minute vendors.

If you’re worried the wedding planning checklist is too long, and you (and your family and friends) won’t have enough time to meet all those deadlines, add an on-site event planner to your list of wedding venue must-haves.  An on-site planner can help you coordinate all the details of your big day and is intimately familiar with your venue so you get a beautiful result.

Be smart about DIY.

We all want to save money on our wedding, but be realistic about the amount of time you have to devote to do-it-yourself projects.  Sometimes the cost of your time (and sanity) outweighs the benefits of the money you save.  When delegating tasks, be smart about deciding what you should take on as a DIY project and what you should outsource.

Take time for yourself.

Wedding planning takes a lot of time, so allocate accordingly: plan to spend at a least a day a week for wedding planning and an occasional day of fun to counteract all your efforts.  Head to the spa, plan a night out with your fiance, enjoy a day with your friends—whatever you need so you have some time where you’re not worried about wedding planning. If you’re organized, it should be easy to pick up where you left off.