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How can I find the perfect wedding venue?

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bride and groom dancing at summer wedding reception in beautiful wedding venue

You’ve read all about how important a wedding venue is in wedding planning. You’re convinced. You’ve printed off the wedding venue checklist so you can find the right site for your wedding. Bring on the wedding venue tours.

But where do you start? How do you find the right wedding venue in your area?

Here’s where the wedding venue search doesn’t start

The search for the right wedding venue doesn’t start with calls to venues or getting out your calendar. Before you contact any venues, sit down with your fiancé, and any family or friends who are interested in investing in your big day. You’ll need to set these important points in stone for your wedding venue search:

  • Budget. What is your overall wedding budget? What is your budget for your wedding venue? Who is paying for what expense?
  • Date. You don’t have to the exact day and month to start your venue search, but you should have a general idea of the time of the year (use these tips to choose your perfect wedding date). For example, if you want a fall wedding, ask what dates are available for months of September and October.
  • Location. Consider what area suits your guests and you as a couple. Then take your planning a step further. Consider not only the geographical setting of your ceremony and distance to your reception site, but also the geography of your guests. If you have guests coming from out of town, consider a venue close to a hotel. If you’re having your ceremony and reception at the same place, consider the location of each event. Is there enough room for each? Will your guests need to wait for break down and set up? Visit your ideal venue to get your questions answered and a tour of the reception hall, ceremony site and dressing rooms.
  • Style. Do you want a rustic wedding? An elegant ball? A vintage wedding in a historic wedding venue with lot of architectural detail?
  • Guest list. Again, you don’t have to have the final guest list set in stone on your first day of planning, but you should have a general idea of your guest count. You’ll need this number to weed out venues that are too small (both for the safety and comfort of your guests).
  • Handicap accessibility. If you have a friend or family member that needs special accommodations, make sure you know this up front. Ask every venue if they are accessible for all your guests.

How to find the right wedding venue

  • Let your fingers do the walking. Use your favorite search engine to look for wedding venues that fit your criteria. Once you have a list, call or e-mail each wedding venue with this list of wedding venue questions. Ask the venue if they have your date available (or what dates are available during your chosen time of the year), how many guests they can accommodate, the cost (what is included and how long that covers), if there are any extra fees, and these other wedding venue questions. If you find your wedding venue on the internet, don’t skimp on your wedding venue tour. See the venue in person to make sure that the venue fits with what you saw on their website or social media.
  • Ask friends and family. Have a friend whose entire social calendar is weddings? Do you have a family member who always is headed to the next wedding? Ask them about wedding venues they’ve visited that really stood out. From there, narrow down your options by contacting the venues and finding out which venues fit your criteria.
  • Contact your favorite vendors. If you booked your videographer, DJ, band, or caterer already, ask them if they’ve worked at a venue (in your preferred style) that was really incredible. Remember, some venues require that you use a certain caterer. If you want to bring in your favorite caterer, ask the venue if they have an open vendor policy that allows you to bring in the caterer of your choice.