Category Archives: event planner

What to Bring To Your Final Wedding Planning Meeting

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wedding day venueYour wedding day is almost here, and it’s time to take months of wedding planning—those final wedding details—and turn them into your dream wedding. If you’re using a wedding venue like 1451 Renaissance Place, those details are finalized in the final wedding planning meeting where we review your final wedding details and turn them into a finalized plan for your wedding day. We start with wedding details such as:

  • Final guest count,
  • Time guests arrive,
  • Whether you choose to have an open, cash or combination bar,
  • Vendors you will be using (caterers, florists, etc.),
  • Wedding day timing (e.g. time of ceremony, dinner, dance, etc.),
  • Head table size and location in hall,
  • Final wedding décor details,
  • Any special requests you may have.

We also ask that caterers attend the final wedding planning meeting, so we can finalize your dinner and refreshments directly. Once all your final wedding details are communicated, it’s time to see the wedding details on paper (the fun part!). We provide a copy of the floor plan and an estimated invoice. While an invoice doesn’t sound like fun, this is helpful for couples on a budget. If the invoice is lower than expected, couples can add in extras they wanted but were concerned about the cost. If the invoice is higher than the budget, there is still time to scale back the final wedding details to a manageable and affordable expense.

The really fun part of this meeting is the sense of relief we feel coming from our clients. After this meeting, the event planners take on the responsibility of the final wedding details. This is our chance to take all your details and turn them into your dream wedding (our favorite part!).