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Milwaukee Wedding Planning: How to Create the Perfect Wedding Guest List

Compiling the perfect wedding guest list is a key part of wedding planning. This step-by-step guide can guide you through the process (and help you choose the perfect Milwaukee wedding venue!).

Step 1: Decide whether you would like to host a family event or adults-only wedding.

For some Milwaukee couples, this can be the first step or final step when the budget is tight or guest count is higher than the venue capacity (which should be a top question on your list of Milwaukee wedding venue interview questions).

The good news is that there is no disadvantage to hosting a wedding with kids or adult-only event. If planning a wedding for kids and parents, plan on adding children-friendly foods and entertainment options to your reception (such as coloring tables, bubbles, movie room, etc.) For an adult-only wedding, clearly categorize where you are drawing the line, such as “16 and over” or “18 and over.” (You can also use these tips for planning an adults-only wedding.)

Step 2: Make your own version of the 70-15-15 rule.

The 70-15-15 rule is different for every couple, but the premise is the same. Basically, this rule divides up the guest list into three separate lists. The largest portion (70% in this case) are guests of the couple, while the remaining 30% is divided between the bride’s and groom’s parents. For a complete breakdown, a 200-person guest list would be divided into 140 guests chosen by the couple, and 30 guests chosen by each of the parents.

This step should be accompanied by a conversation about the wedding guest list with any family members or friends contributing to the wedding (either with effort or financially). Be very clear about your numbers and rationale for your final guest number when you discuss the guest list with family members. It can eliminate a lot of drama and hurt feelings later!

Step 3: Compare your guest count to the venue capacity.

When crafting a guest list for your Milwaukee wedding, always make sure your final guest invite list is within the venue capacity. (You should ask about the venue capacity when first contacting a Milwaukee wedding venue.) The venue capacity is not an arbitrary number; instead, it is chosen to ensure the safety of guests.

When considering your Milwaukee wedding venue capacity, don’t feel like you have to cut the guest list down to the exact number. Typically, couples should plan on 80-90% of guests attending the wedding. This means that couples can plan on setting a list that is above the venue capacity, but should be careful not to sky rocket over that magic number (and remember that more guests equate to a higher budget as well).

Step 4: Divide up the guest list.

If you are worried about your guest list being too long, start divvying up the guest list. There are two ways to do this.

The first way is to separate guests into categories, such as “friends,” “family,” “co-workers,” etc. As you divide up the list, put guests at the top of the list that you’d really love to attend. The “maybes” can go on the bottom. This simple wedding planning step makes it a lot easier to trim down the guest list.

The second way is to divide the master guest list into circles of separation. The first list would be those closest to you, the second would be a step further from you…and the degrees of separation would continue. When trimming, cut the guests on the last lists (those not the closest to you). Once you’ve got the list trimmed to your final number, it’s time to move on to the next step and enjoy planning your Milwaukee wedding!